Practical Experience: A DIY HR Management App – A Café Case Study

Author: Olga Luštšik

In many companies, support processes often take a back seat to more urgent core activities. One commonly overlooked area is HR management. Employee data — contracts, files, training certificates, forms, and personal notes — may be scattered across spreadsheets. This can lead to confusion, limited visibility, and difficulties in managing tasks like vacation requests or gathering statistics.

Onboarding new employees can also become inefficient when IT setup and preparations are left to the last minute.

HR software might seem like the obvious solution — but many systems are expensive or too complex. That’s why we decided to build a custom, cost-effective solution ourselves.

In this case study, we demonstrate how a fictional Café business can successfully digitalise its recruitment and HR processes. The result? Huge time savings for internal teams and a smoother experience for employees.

We introduce the following low-code/no-code tools in the video series:

  1. Creating a website using Durable
  2. Explore the fictional Café’s website here
  3. Using Airtable
  4. Setting up contract templates in Google Docs
  5. Storing employee info in Google Sheets
  6. Take a look at the fictional HR management app here

 

🎥 Watch the video series (in Estonian) for hands-on inspiration:

This article is part of our Practical Experience series, which explores the power of Low-Code/No-Code (LCNC) tools in business process digitalisation.
You don’t always need a developer — with the right tools, digital solutions are now within everyone’s reach!